Time Card Calculator
Time card calculator: hours and gross pay from clock-in, clock-out and unpaid break for each day, with optional weekly or daily overtime. How it works
Use the Time Card Calculator
About the Time Card Calculator
Five shifts of 09:00 to 17:00 with a 30-minute unpaid break are 7.50 hours each, 37.50 hours for the week and $750.00 at $20 an hour. A shift is clock-out minus clock-in minus the break. A clock-out earlier than the clock-in counts as crossing midnight, and equal times are 0 hours. Overtime is off until you switch it on.
What the shift formula returns
| Clock in | Clock out | Break (minutes) | Hours |
|---|---|---|---|
| 09:00 | 17:00 | 30 | 7.50 |
| 08:00 | 16:30 | 60 | 7.50 |
| 22:00 | 06:00 | 30 | 7.50 |
| 23:00 | 07:00 | 0 | 8.00 |
| 09:00 | 09:00 | 0 | 0.00 |
| 09:00 | 12:00 | 0 | 3.00 |
The 22:00 and 23:00 shifts end earlier than they start, so they cross midnight once. Equal times are a zero-length shift, not 24 hours.
Weekly and daily overtime on the same hours
| Hours on 7 rows | Total hours | Weekly rule, 40 hours: overtime and gross pay | Daily rule, 8 hours: overtime and gross pay |
|---|---|---|---|
| 10, 10, 10, 10, 10, 0, 0 | 50.00 | 10.00 h, $1,100.00 | 10.00 h, $1,100.00 |
| 12, 4, 8, 8, 8, 0, 0 | 40.00 | 0.00 h, $800.00 | 4.00 h, $840.00 |
| 8, 8, 8, 8, 8, 6, 0 | 46.00 | 6.00 h, $980.00 | 0.00 h, $920.00 |
$20 an hour and a 1.5 multiplier. Gross pay = regular hours × rate + overtime hours × rate × multiplier. The weekly rule counts a block of 7 rows from the first row.
How to use this tool
- Enter your hourly rate. The card opens with five weekday rows; press Add Day for a weekend shift, or pick bi-weekly (14 rows) or semi-monthly (days 1 to 15).
- Fill in clock-in, clock-out and break minutes for each day, and add or remove days as needed.
- Tick Include Overtime if it applies, then choose the weekly or daily rule, its threshold and the multiplier.
- Read the total hours and gross pay, then use Export CSV or Share Results.
Frequently asked questions
- How do I calculate hours worked from clock-in and clock-out times?
- Subtract the clock-in from the clock-out and take off the unpaid break. 08:00 to 16:30 with a 60-minute break is 7.50 hours. If the clock-out is earlier than the clock-in, the shift is taken to cross midnight: 22:00 to 06:00 with a 30-minute break is also 7.50 hours.
- How is overtime calculated on a time card?
- Overtime hours are paid at the rate times a multiplier, 1.5 by default. The U.S. Department of Labor says covered employees must get at least 1.5 times the regular rate for hours over 40 in a workweek. At $20 an hour, five 10-hour days are 40 regular and 10 overtime hours: $800 + $300 = $1,100.
- What is the difference between weekly and daily overtime?
- Weekly overtime counts hours above a weekly threshold, daily overtime counts hours above a threshold on each day. The same hours can give different pay: 12, 4, 8, 8 and 8 hours total 40, so the weekly rule gives $800.00 and the daily rule at 8 hours gives $840.00. Which rule applies to you depends on federal and state law and your employer, and the tool does not know where you work.
- Does the time card round clock times to the nearest 15 minutes?
- No. It uses the exact minutes you enter: 08:07 to 16:52 with a 30-minute break is 8.25 hours. If your employer rounds punches, type the rounded times instead.
- Can I use it for a bi-weekly or semi-monthly pay period?
- Yes. Bi-weekly gives 14 rows. Semi-monthly gives rows for days 1 to 15 of the month only, so days 16 to the end of the month cannot be entered. The weekly overtime rule counts each block of 7 rows from the first row, not a calendar week.
- Can I export, print or share a time card?
- Export CSV writes one row per day with a date, the clock times, break, hours and pay, and it is switched off while any row or setting has an error. The dates are those of the current week (from Monday) or, on a semi-monthly card, days 1 to 15 of the current month, not the days you worked, so fix them in the file for an older card. Share Results makes a link that holds the rate, the settings and the rows. Print time card prints the card alone, with the same dates, each day’s hours and pay, and the totals; like the CSV, it is switched off while a row has an error.
Related Tools
View all toolsOvertime Calculator
Gross pay from an hourly rate and regular, time-and-a-half and double-time hours. $25 an hour, 40 regular and 10 overtime hours, pays $1,375.00.
Overtime and Holiday Pay Calculator
Overtime and holiday pay from regular, overtime, double-time and holiday hours, with a bonus counted in the overtime rate, per pay period and per year.
Credit Card Payoff Calculator
Months to pay off a credit card at a fixed monthly payment, or the payment that clears it in a set number of months, with total interest and total paid.
Credit Card Reward Optimizer Calculator
Enter your cards' cashback or points rates, annual fees and monthly spending by category: see the best card for each category and which cards earn their fee.
Credit Card Validator
Credit card validator: checks the number’s length for its network (Visa, Mastercard, Amex), then the Luhn check digit. It cannot tell if a card exists.
Sales Tax Reverse Calculator
Enter the total you paid and the sales tax rate to get the price before tax and the tax inside it, worked out as total ÷ (1 + rate).